Learning about Web TimeSheet’s Features
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CHAPTER 2
Learning about Web TimeSheet’s Features
This chapter provides information on the features offered in Web TimeSheet. It is important that you are fa-
miliar with the features so you can make informed decisions when setting up the system.
Understanding the Basic Features
Web TimeSheet provides many features to meet both simple and complex requirements. However, at the
basic level, Web TimeSheet allows you to:
•
Track time worked
•
Track time off
•
Track expenses
•
Manage projects
•
Report on and export data for any of the above
How Timesheets Work
Web TimeSheet allows you to track the time that users work, as follows:
1. You set up time tracking options, including the period that each timesheet should cover.
2. A new timesheet is automatically created for each user when a new period starts.
3. Depending on the type of timesheet being used, the user either:
•
Enters the duration of time they work each day (e.g. 8 hours)
•
Enters the times that they work (e.g. 8:00 AM to 12:00 PM, and 1:00 PM to 5:00 PM)
•
Punches in and out to record when they start and stop working
If using the Project & Billing Edition, the user can choose the project and task that was worked on
during each time segment.
If using the Time & Attendance Edition, the system automatically calculates the user’s overtime.
4. Once the period has ended, the user submits the timesheet.
5. The timesheet is automatically sent to one or more approvers.
6. The approvers approve the timesheet.
7. If using the Project & Billing Edition, the time can be exported for client billing or compared against
project estimates.
If using the Time & Attendance Edition, the time data can be exported to a payroll system, such as
ADP.
How Offline Timesheets Work
If a user does not have access to Web TimeSheet, they can enter and submit time using “offline timesheets”,
as follows:
1. An external, POP3-compliant e-mail address is specified for each user.
The features that are available to you and your users depends on the edition you have purchased, as
explained in Understanding the Features Specific to each Edition on page 13.
