Learning about Web TimeSheet’s Features
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2. Using a button in their timesheet, the user, or an administrator, requests an offline version be sent
to that address.
3. Web TimeSheet sends the timesheet as an HTML form attached to the e-mail.
4. The user retrieves the e-mail and saves the form to their local machine.
5. The user opens the form in a web browser, enters their time, and saves the form.
6. The user requests to send the form back to Web TimeSheet, by selecting the button in the form.
7. Once the user is again connected to the Internet, the form is sent to Web TimeSheet.
8. In Web TimeSheet, the timesheet is now filled out and can be viewed and submitted for approval as
usual.
How Time Off Works
In the Time & Attendance Edition, you can track the time off owed to and taken by users. Web TimeSheet
provides these features:
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Automatic accruals and resets
•
Time off bookings
•
Time off entry on the timesheet
Automatic Accruals and Resets
Web TimeSheet can be used to track the amount of time off employees earn, as follows:
1. You define a number of types of time off, to categorize the time off taken by users.
2. You set accrual and reset policies for each time off type, for each user.
3. The user’s balance is automatically adjusted based on the accrual and reset policies.
Booking Time Off
For time off requiring advance approval, Web TimeSheet allows users to book time off, as follows:
1. A user requests time off by submitting a time off booking, with the appropriate time off type selected.
2. Once the booking is submitted:
•
The user’s balance is reduced by the amount of time off requested.
•
The booking is automatically sent to one or more approvers.
•
The booking is displayed in the user’s time off calendar.
3. The approvers approve the booking.
Offline timesheets and offline expense sheets have the following constraints:
•
The client machine must have a local e-mail client installed.
•
The e-mail client must allow for sending/receiving attachments.
•
They are only supported by the Microsoft Internet Explorer browser, version 6.0 or higher.
•
If using Microsoft Outlook, the Mail Format must be set to Plain Text (not HTML).
The Time off in Lieu time off type cannot accrue time. Instead, time off is accumulated against this type
through banking of overtime hours. For more information on how Web TimeSheet’s banked time func-
tionality works, refer to Configuring how Overtime is Calculated on page 33.
