Setting Up Timesheet Options
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Setting Up Pay Codes for Overtime
If you are using the system for payroll purposes, you must set up pay codes to define labels and rates for
the various levels of pay. Once pay codes are created, you can assign them to various conditions used in
overtime calculations. For example, you may choose to have:
•
Any time between 40 and 45 hours classified asOvertime and paid at 1.5 times the user’s normal
rate
•
Time above 45 hours classified asDouble Time and paid at 2 times the user’s normal rate
As explained in the next section, the overtime rule determines which hours are included in a certain pay level,
while the pay code determines the label and multiplier used for those hours. You can also associate pay
codes with time off types to specify the rate time off should be paid at, as described in Defining Pay Codes
for Time Off on page 38.
Pay codes are only available with a Time & Attendance license and can be configured at:
Administration > System > Timesheet Setup > Pay Codes
When adding or editing a pay code, you must specify the following:
1. The name of the pay code, which is shown in the timesheet and in payroll reports
2. The code for the pay code, which is available in reports and used when exporting pay data to ADP
3. The multiplier that should be applied to hours associated with the pay code. For example, if the us-
er’s Hourly Payroll Rate is $20.00 and the multiplier is 1.5, the user will be paid $20.00 x 1.5 =
$30.00 for hours associated with the pay code.
Specifying the Pay Code to use for Regular Hours
You must have at least one pay code that can be associated with regular working hours. The multiplier for
this should be 1.0. The pay code for regular hours can be selected at the top of the List Pay Codes page.
Configuring how Overtime is Calculated
If you are using Web TimeSheet to calculate pay, you must set up overtime rules. Overtime hours and pay
are automatically calculated based on:
•
The hours entered in a user’s timesheet
•
The overtime rules you define
The number of hours designated as overtime will be displayed on the timesheet and overtime pay will be
available in payroll reports.
You can create an unlimited number of overtime rules, but only one can be assigned to a user at any given
time.
Overtime rules also determine which levels of overtime should be automatically banked.
If time off will be included in overtime calculations, you should set up time off types before configuring
overtime calculations. To set up time off types, see Defining the Types of Time Off Taken and their
Settings on page 39.
The user may choose to bank all overtime hours for a timesheet period if you assign them Choice of
banking extra overtime hours permission.
