Setting Up Expense Sheet Options 45 Any field selected on this page will be available to the user, however they may be disabled on the expense sheet by default. Users can add the fields to their expense sheet using the Settings. Expense columns can be configured at: Administration > Expense Setup > Expense Columns Specifying who Approves Expense Sheets You can choose who approves each user’s expenses. More than one approver can be required to approve an expense sheet. To specify who approves a expense sheet you must: 1.    Create approver types to define who the individual approvers are. 2.    Create approval paths to define the order in which the expense sheet is forwarded to the approvers. 3.    Assign an approval path to the user, as detailed in Setting User Options on page 71. If you do not require expense sheets to be approved, skip the first step. Setting Up the Approvers Approver types identify the individuals who will be approving expense sheets. Specific individuals, such as finance managers, can approve expenses. Alternately, you can choose relative approvers, such as each us- er’s supervisor or project leaders, who approve expense data for their projects. Once approver types are created, you can use them to create approval paths for the expense sheet to follow. You may have already created approver types for approving timesheets.  These existing approver types can also be used for expense sheets. Additional approver types can be created at: Administration > Approval Setup > Approver Types When adding an approver type, you must specify: 1.    The name of the approver type, which will be used to identify the approver type when creating ap- proval paths 2.    The type of approver: • Supervisor, who approves all expense sheets for users they supervise • Project Leader, who approves all expense entered against their project (available in Project & Billing Edition only) • External User, who approves all expense entered against projects for which they are spec- ified as the Client/External Approver as detailed in Allowing Clients to Access Project Information on page 82 (available in Project & Billing Edition only) • A specific user, who approves all expense sheets for all users assigned an approval path containing this approver type. Only users who have been assigned approval permissions will be available for selection.    If you choose a relative approver, the system will automatically determine the appropriate person to forward the expense sheet to based on the user and the contents of the expense sheet. If you want a specific user to be an approver and that user does not exist yet, create a place- holder approver type and then edit it once the approver has been created.