Setting Up Expense Sheet Options 46 3.    Whether to override the approver’s existing permissions, and which additional permissions to pro- vide them. See When to Override an Approver’s Permissions on page 32 for more information. Defining the Order of Approval Approval paths define which approvers will approve a user’s expense sheet, and the order in which they will approve it. Separate approval paths are created for timesheets, expenses, and time off bookings. Expense approval paths can be created at: Administration > Approval Setup > Approval Paths > Expenses tab When creating an approval path, you must specify: 1.    The name of the approval path, which is used to identify the path when assigning it to users 2.    The approver types to include in the path 3.    The order in which the expense sheet is forwarded to the approvers. Approvals can either occur in sequence, or at the same time. To have approvers approve at the same time, set all the approver types to the same level in the approval sequence. Setting a Default Approval Path At the bottom of the Approval Paths page, you can set a default approval path for expenses. This path will automatically be assigned to all new expense users that are created in the future. If a small set of users re- quires a different path, you can change the value when creating their user profile. Defining how Expenses will be Paid for Payment methods are used to specify how expenses were paid. This can help you track, for example, which credit card was used for purchases. However, it is not required that users specify payment methods for ex- penses. Payment methods are configured at: Administration > Expense Setup > Payment Methods Specifying how Quickly Expenses must be Approved Due dates determine: • How quickly expenses must be approved • When expense approvals are considered “overdue” To prevent delays in the approval process, the system will automatically approve expense sheets if: • Items were submitted before the approver’s Start Date • The user associated with an approver type is not specified (for example, a Project Leader has not been assigned to the project). When this occurs, <System> is shown in the approval details. A System approver type is available for selection. Select this approver if you want the expense sheet to be automatically approved by the system.