Setting Up Automated E-mail Reminders
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CHAPTER 9
Setting Up Automated E-mail Reminders
This chapter describes how to set up Web TimeSheet to automatically e-mail users reminders. Users can
be sent an e-mail when:
•
They begin using the system
•
Their timesheet is due or a new timesheet period has started
•
Items are waiting for their approval
•
Their timesheet, expense sheet, or time off booking has been approved or rejected
•
Their task assignments have changed (if they are assigned to projects)
Items to Set Up to use Automated E-mail Reminders
Required
Before e-mail reminders are sent out, the following must be configured:
Optional
The following additional e-mail features are available for use at any time.
Entering E-mail Server Settings
If you are using the self-hosted version of Web TimeSheet, you must specify details of the e-mail server that
will be used to send e-mails to users. The e-mail server will also be used to send and receive offline
timesheets or expense sheets.
E-mail server settings can be configured at:
Administration > Communications > E-mail Settings
You can specify the following settings:
1. The address for the Web TimeSheet e-mail account
Item to Configure
How they’re Used
Page
System Preferences
(E-mail Settings)
Specifies the settings for the e-mail server used
to send out reminders
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E-mail Notifications
Defines the reminders that will be used by the
system and the contents of the e-mail
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Item to Configure
How they’re used
Page
System Preferences
(Notifications)
Defines how notifications are handled when
submissions or approvals are overdue (defaults
are in place)
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Broadcast
To send one-off messages to all users or a spe-
cific department
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