Administering Timesheets, Time Off Bookings, and Expenses 84 CHAPTER 14 Administering Timesheets, Time Off Bookings, and Expenses As the administrator, you can manage any timesheets, time off bookings, and expense sheets that have been saved in the system, including submitting, approving, rejecting, opening/closing, editing and deleting them. Administering Timesheets Timesheets can be administered at: Administration > Shortcuts > Historical Timesheets Within this page, you can: • View the details of current and past timesheets, by selecting the icon next to the timesheet • Edit a timesheet that has been submitted, by selecting theEdit button within the timesheet • Submit, approve, or reject multiple timesheetsat once, by checking the boxes for the appropriate timesheets and clicking the Submit, Approve, or Reject button • Delete one or more timesheets from the system, by checking the boxes for the appropriate timesheets and clicking the Delete button • Send an offline timesheet to a user who is away from the office, by checking the boxes for the appropriate timesheets and clicking the Offline button Changing a Timesheet once it has been Approved If a user needs to make a change to a timesheet after it has been approved, you will need to re-open the timesheet using the Re-open button within the Historical Timesheets page. Once the timesheet is re-opened, the user will be able to edit it from the Timesheet section of Web TimeSheet and then re-submit it. The timesheet will go through the full approval process. Alternately, you can make the changes and approve the timesheet, all through the Historical Timesheets page. Applying System Changes to an Approved Timesheet On occasion you may find errors in administrative values entered in the system. You can correct the values, but approved timesheets are considered “closed” and, therefore, use the system settings in place at the time the timesheet was last modified. This includes: • Overtime calculations • Validation rules • Billing rate types assigned to a user’s time entry For example, a timesheet may have been submitted with overtime calculated as any time above 40 hours. If the overtime rule is changed to only include time over 45 hours, any existing approved timesheets will not be updated. To apply the new value to an approved timesheet: 1.    Re-open the timesheet.